Document Management (DM) or Electronic Document Management (EDM) is the method by which a paper document (made electronic by scanning) or an existing computer file is indexed to a computer storage location for easy access by search criteria over the network or the internet.
The ability to handle large and complex flows of information quickly and efficiently can frequently be the factor that differentiates the successful business.
Traditional methods of handling paperwork and electronic files do not generally allow staff the speed of access to information that modern business practice demands. In addition, paper records are vulnerable to misfiling, loss, and destruction – accidental or otherwise.
The solution to these challenges is Document Management – scanning paperwork to electronic documents and with existing computer files, efficiently managing them within an organised and planned system.
Paper documents, once scanned into the system, can be viewed by staff authorised to see them.
Once in the system, these electronic images can be: