FileDoc can offer you access to a wide range of technologies that can in seconds allow you to manage all workplace resources, such as rooms, huddle spaces, desks, car spaces.
Integrated into workplace calendars, using data to provide actionable insights to help manage and adapt your workplace.
Workflow Solutions
A workflow solution can provide a wide range of benefits to businesses, including:
Improved collaboration and communication: Workflow solutions automate the process of routing and approving documents, making it easier for teams to collaborate and streamline the document review and approval process. This can help to improve communication and coordination among team members, and can also speed up the approval process, which can help to improve productivity.
Enhanced efficiency and productivity: Workflow solutions automate routine tasks such as routing and approving documents, freeing up employees to focus on more important tasks. They also provide an overview of the progress and status of a document, allowing managers to monitor and manage the workflow process.
Better control and visibility: Workflow solutions provide a clear overview of the progress and status of a document, which allows managers to monitor and manage the workflow process. They also include features such as notifications and alerts, which keep employees informed of the status of a document and allow them to respond quickly to any issues that may arise.
Increased mobility: Many workflow solutions can be accessed via web-based interfaces, allowing employees to access and work with documents from anywhere, using any device.
Improved compliance: Workflow solutions can also help businesses to comply with legal and regulatory requirements by providing an audit trail of who has accessed and modified documents, and by automatically applying retention policies to ensure that documents are retained for the appropriate length of time.
Improved security: Workflow solutions include features such as access controls, which ensure that only authorized users can access documents, and encryption, which helps to protect sensitive information from unauthorized access.
A workflow solution can help businesses to improve collaboration and communication, increase efficiency and productivity, provide better control and visibility, increase mobility, improve compliance, and enhance security by automating the process of routing and approving documents, and by providing an overview of the progress and status of the workflow. By automating repetitive tasks, a workflow solution can reduce errors and ensure consistency in the process, while freeing up employees to focus on more strategic or creative work. The ability to track and monitor the workflow can also help businesses to identify bottlenecks, optimize the process, and make data-driven decisions. In addition, a workflow solution can be customized to meet the specific needs of a business, and can integrate with other systems and applications to streamline operations and improve overall performance. Overall, implementing a workflow solution can be a game-changer for businesses looking to stay competitive in today’s fast-paced and ever-changing marketplace.
FEATURES
smarter digital footprint
working with data and your business
Taking advantage of digital workflows is a no-brainer. Simply using automated workflows to improve business processes by routing documents to users with defined time-limited tasks for action vastly improves the speed at which staff can work, and your customer service is delivered.
You can finally release your business from the shackles of bulk paperwork and filing, for a smarter digital solution. Integrating the filing of other electronic files as well as paper documents enables you to achieve one consistent and logical filing structure for ALL your documents.
MAKING LIFE EASIER
Filedoc is composed by a set of modules that fulfill distinct objectives and can be implemented in full or in a phased manner, so that new features can be added without detriment to the work previously developed.
Access Management
Access to any type of document such as financial documents, contracts, commercial documents, HR documents or confidential information is fully controlled through a robust, flexible access system.
Smart Indexing
When it comes to intelligent email indexing, Filedoc’s artificial intelligence-based technology analyzes email content and suggests automatic email indexing, allowing significant gains in operational efficiency.
Workflow Manager
The Filedoc Workflow Manager is a tool that allows you to create automated workflow activity with a simple, intuitive interface.
Manage Pending Tasks
Avoid forgetting tasks or a deadline, using Filedoc’s automation capabilities to manage your day-to-day.
Electronic Forms
Web forms simplify, improve and speed up data collection. Not only are they immediately available to anyone on any device, but such forms also structure the data so it can be used to automate processes.
Email Integration
Connect to Outlook. Securely record and file incoming and outgoing emails, while automatically triggering new workflows.
QR Code
Decree-Law No. 28/2019, consolidated and modernized invoicing rules, introducing innovative aspects such as the single document code, and the two-dimensional bar code (QR code).
Have you ever stopped to think about the time it takes to manually enter all the relevant data from significant accounting and financial documents into the system? And how many times did you detect errors or data inconsistency?